Free Virginia Bill of Sale

Sample Virginia Bill of Sale

Motor Vehicle Bill of Sale

IN CONSIDERATION of ______________________ of ________________________ (the 'Purchaser') providing $_____________USD, which includes all sales taxes (the 'Purchase Price'), the receipt and sufficiency of which consideration is hereby acknowledged to ______________________ of ________________________ (the 'Seller'), the Seller SELLS AND DELIVERS the Motor Vehicle to the Purchaser.

PURCHASE PRICE: The Purchaser will pay the Purchase Price to the Seller by Bank Draft.

MOTOR VEHICLE: The Seller will sell and deliver to the Purchaser the following motor vehicle (the Motor Vehicle):

  • Make: ________________________
  • Model: ________________________
  • Year: ________________________
  • Body Type: ________________________
  • Vehicle Identification Number (VIN): ________________________
  • Odometer Reading: ________________________ miles

WARRANTIES: The Seller warrants that the Motor Vehicle is free of any liens and encumbrances except the Security Interest and that the Seller is the legal owner of the Motor Vehicle. The Seller also warrants that the Seller has the full right and authority to sell and deliver the Motor Vehicle and that the Seller will defend the title of the Motor Vehicle against any and all claims and demands except the Security Interest.

'AS IS' CONDITION: The Purchaser acknowledges that the Motor Vehicle is sold 'as is'. The Seller expressly disclaims any implied warranty as to fitness for a particular purpose and any implied warranty as to merchantability. The Seller expressly disclaims any expressed or other implied warranties.

WORKING ORDER: Any warranty as to the condition or working order of the Motor Vehicle is expressly disclaimed by the Seller.

MANUFACTURER'S WARRANTY: Any disclaimer of warranties by the Seller in this Bill of Sale will not in any way affect the terms of any applicable warranties from the manufacturer of the Motor Vehicle.

LIABILITIES: The Seller does not assume, nor does the Seller authorize any other person on the behalf of the Seller to assume, any liability in connection with the sale or delivery of the Motor Vehicle.

INSPECTION: The Purchaser accepts the Motor Vehicle in its existing condition given that the Purchaser has either inspected the Motor Vehicle or was given the opportunity to inspect the Motor Vehicle but chose to not inspect it.

GOVERNING LAW: This Bill of Sale will be construed in accordance with and governed by the laws of the State of Virginia.

SIGNED, SEALED, AND DELIVERED this ____________________, _______ in the presence of:




Federal and State Law requires that the Seller state the Mileage upon transfer of ownership. Failure to complete or providing an inaccurate or untruthful statement may result in fines and/or imprisonment.

Odometer Disclosure Statement

I , ______________________ of ________________________ (the 'Seller'), STATE AND DECLARE that the odometer of the following vehicle (the 'Motor Vehicle') reads as follows:

  • Make: ________________________
  • Model: ________________________
  • Year: ________________________
  • Current Odometer Reading: ________________________ miles

  • Body Type: ________________________
  • Vehicle Identification Number (VIN): ________________________

We CERTIFY that to the best of our knowledge the odometer reading as stated above is actual mileage in excess of odometer’s mechanical limits.

this ____________________, _______ in the presence of:


Seller: ______________________
Address: ________________________


Receipt of original copy
is hereby acknowledged by


Purchaser: ______________________
Address: ________________________


Three Types of Bill of Sale in Virginia

A bill of sale (BOS) refers to the legal instrument that proves the occurrence of a sale. At the same time, this document proves the transfer of ownership from the seller to the buyer through a monetary exchange. In other cases, the exchange is not monetary, and a trade ensues. In either case, the seller should indicate the details of the trade and also show that both parties agreed to the sale through whichever form of transaction they agree on.

In the state of Virginia, this documentation with proof of ownership may or may not need the acknowledgment of the notary public. The need for the acknowledgment by the notary public depends on the value of the item in question. Also, notarization is a matter of regulation: if the buyer must register the new asset in their name, then it is prudent that the seller and the buyer appear in front of the notary public and sign the document there.

As defined above, a bill of sale is a legal document. Like any legal instruments, the parties to the transaction get designated names to describe their roles. In this case, the recognized parties are the buyer and the seller.

What you may not know is that the seller draws the BOS by downloading a free Virginia bill of sale form.

Which BOS should you get?

Selling a Car

When selling your used car, draw a BOS for motor vehicles. Recognized by Virginia's department of motor vehicles, this document legally transfers ownership rights and obligations for the vehicle from the seller to the buyer.

What does this mean? It means that if enforcement officers contact the seller and ask them to pay for parking tickets accrued by the new buyer following abandonment, the seller can refuse to take responsibility because they are not the owners of the vehicle anymore.

To make all that possible, the seller needs to populate the free bill of sale form in Virginia with all the details of the transaction and the involved parties.

What do you need to input in the BOS form for motor vehicles?

The date of the BOS's creation. The name of the buyer and the seller, and their respective physical addresses.

The vehicle's selling price in dollars with the amount written in words first then in numbers. Also, note down the date of the payment.

The terms of the sale and whether it is a cash transaction or a trade. Don't forget the terms and conditions of the sale.

Another important detail is the seller's disclosure. You may believe in the Golden Rule but, it doesn't hurt to be double check things. A seller may want to sign a seller's disclosure if he or she wishes to absolve themselves of wrongdoing. In the disclosure, you highlight all the defects of the vehicle you know and certify that the details given are to the best of your knowledge. You have to sign the disclosure.

Next, enter the details of the vehicle. That is: the VIN, year, manufacturer, make, model, color, body type, and the odometer reading.

Since proof of purchase is necessary for registration and titling of vehicles, notarization of the BOS signed and dated by the seller and the buyer is essential.

A seller needs the BOS for calculation of the sales tax unless you want to pay taxes as per NADA's trade-in value.

Note that the DMV needs the proof of purchase documentation for vehicles that are 5 years or older.

Selling or Trading a Gun

You will need a BOS for guns. In it, enter the seller's and buyer's details for identification, the terms of the sale or trade. Indicate the date it comes to life and when paying for the boat. Before you sign the BOS, describe the gun on sale (and one traded) by noting down its caliber, model, make, serial number, and the registration number.

Notarization is unnecessary.

Selling a Boat

Like the BOS for motor vehicles, the details of the parties to the trade matter as do the details of the transaction, including dates. Details for the type of transaction, amount of the purchase consideration (in words then numbers), and the conditions/ terms of the sale are necessary in this BOS.

However, the BOS for boats will need different information, naturally. So, enter the Hull ID, title number, the hull material, main color, year, make, model, and the odometer reading. If it goes with the trailer, indicate the make, model, length, and year. For the motor, note down the make, horsepower, and the year.

Notarization may also necessary for the boat's registration although the parties could sign off on the BOS on their own.

Which BOS do you need? Get any of our free bill of sale forms online and get it processed in any city in the state of Virginia.


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