Free West Virginia Non-Disclosure Agreement

Sample West Virginia Non-Disclosure Agreement


THIS NON-DISCLOSURE AGREEMENT (the "Agreement") dated this ____________________, _______


____________________ of ________________________________________________________________________________

(the "Employer")


- AND -

____________________ of ________________________________________________________________________________

(the "Employee")



  1. The Employee is currently or may be employed as an employee with the Employer for the position of: ____________________. In addition to this responsibility or position (the "Employment"), this Agreement also covers any position or responsibility now or later held with the Employer.
  2. The Employee will receive from the Employer, or develop on the behalf of the Employer, Confidential Information as a result of the Employment (the 'Permitted Purpose').

IN CONSIDERATION OF and as a condition of the Employer employing the Employee and the Employer providing the Confidential Information to the Employee in addition to other valuable consideration, the receipt and sufficiency of which consideration is hereby acknowledged, the parties to this Agreement agree as follows:

    Confidential Information

  1. All written and oral information and materials disclosed or provided by the Employer to the Employee under this Agreement constitute Confidential Information regardless of whether such information was provided before or after the date of this Agreement or how it was provided to the Employee.
  2. The Employee acknowledges that in any position the Employee may hold, in and as a result of the Employee's Employment by the Employer, the Employee will, or may, be making use of, acquiring or adding to information about certain matters and things which are confidential to the Employer and which information is the exclusive property of the Employer.
  3. 'Confidential Information' means all data and information relating to the business and management of the Employer, including but not limited to, the following:
    1. Confidential Information will also include any information that has been disclosed by a third party to the Employer and is protected by a non-disclosure agreement entered into between the third party and the Employer.
  4. Confidential Information will not include the following information:
    1. Information that is generally known in the industry of the Employer;
    2. Information that is now or subsequently becomes generally available to the public through no wrongful act of the Employee;
    3. Information rightly in the possession of the Employee prior to receiving the Confidential Information from the Employer;
    4. Information that is independently created by the Employee without direct or indirect use of the Confidential Information; or
    5. Information that the Employee rightfully obtains from a third party who has the right to transfer or disclose it.
  5. Confidential Obligations

  6. Except as otherwise provided in this Agreement, the Employee must keep the Confidential Information confidential.
  7. Except as otherwise provided in this Agreement, the Confidential Information will remain the exclusive property of the Employer and will only be used by the Employee for the Permitted Purpose. The Employee will not use the Confidential Information for any purpose that might be directly or indirectly detrimental to the Employer or any associated affiliates or subsidiaries.
  8. The obligations to ensure and protect the confidentiality of the Confidential Information imposed on the Employee in this Agreement and any obligations to provide notice under this Agreement will survive the expiration or termination, as the case may be, of this Agreement and will be continuous from the date of this Agreement until ____________________, _______, except in the case of any Confidential Information which is a trade secret in which case those obligations will last indefinitely.
  9. The Employee may disclose any of the Confidential Information:
    1. to such employees, agents, representatives and advisors of the Employee that have a need to know for the Permitted Purpose provided that:
      1. the Employee has informed such personnel of the confidential nature of the Confidential Information;
      2. such personnel agree to be legally bound to the same burdens of confidentiality and non-use as the Employee;
      3. the Employee agrees to take all necessary steps to ensure that the terms of this Agreement are not violated by such personnel; and
      4. the Employee agrees to be responsible for and indemnify the Employer for any breach of this Agreement by their personnel.
    2. to a third party where the Employer has consented in writing to such disclosure; and
    3. to the extent required by law or by the request or requirement of any judicial, legislative, administrative or other governmental body.
  10. Avoiding Conflict of Opportunities

  11. It is understood and agreed that any business opportunity relating to or similar to the Employer's current or anticipated business opportunities coming to the attention of the Employee during the Employee's Employment is an opportunity belonging to the Employer. Accordingly, the Employee will advise the Employer of the opportunity and cannot pursue the opportunity, directly or indirectly, without the written consent of the Employer.
  12. Without the written consent of the Employer, the Employee further agrees not to:
    1. solely or jointly with others undertake or join any planning for or organization of any business activity competitive with the current or anticipated business activities of the Employer; and
    2. directly or indirectly, engage or participate in any other business activities which the Employer, in their reasonable discretion, determines to be in conflict with the best interests of the Employer.
  13. Non-Solicitation

  14. Any attempt on the part of the Employee to induce others to leave the Employer's employ, or any effort by the Employee to interfere with the Employer's relationship with their other employees and contractors would be harmful and damaging to the Employer. The Employee agrees that from the date of this Agreement until ____________________, _______, the Employee will not in any way, directly or indirectly:
    1. induce or attempt to induce any employee or contractor of the Employer to quit their employment or retainer with the Employer;
    2. otherwise interfere with or disrupt the Employer's relationship with their employees and contractors;
    3. discuss employment opportunities or provide information about competitive employment to any of the Employer's employees or contractors; or
    4. solicit, entice, or hire away any employee or contractor of the Employer.

    This obligation will be limited in scope to those persons that were employees or contractors of the Employer at the same time that the Employee was employed by the Employer.

  15. Non-Competition

  16. Other than through employment with a bona-fide independent party, or with the express written consent of the Employer, which will not be unreasonably withheld, the Employee will not, from the date of this Agreement until ____________________, _______, be directly or indirectly involved with a business which is in direct competition with the particular business line of the Employer that the Employee was working during any time in the last year of Employment with the Employer.
  17. From the date of this Agreement until ____________________, _______, the Employee will not divert or attempt to divert from the Employer any business the Employer had enjoyed, solicited, or attempted to solicit, from their customers, prior to termination or expiration, as the case may be, of the Employment.
  18. Ownership and Title

  19. The Employee acknowledges and agrees that all rights, title and interest in any Confidential Information will remain the exclusive property of the Employer. Accordingly, the Employee specifically agrees and acknowledges that the Employee will have no interest in the Confidential Information, including, without limitation, no interest in know-how, copyright, trademarks or trade names, notwithstanding the fact that the Employee may have created or contributed to the creation of that Confidential Information.
  20. The Employee does hereby waive any moral rights that the Employee may have with respect to the Confidential Information.
  21. The Confidential Information will not include anything developed or produced by the Employee during the term of this Agreement, including but not limited to intellectual property, process, design, development, creation, research, invention, know-how, trade name, trademarks or copyright that:
    1. was developed without the use of any equipment, supplies, facility or Confidential Information of the Employer;
    2. was developed entirely on the Employee's own time;
    3. does not relate to the actual business or reasonably anticipated business of the Employer;
    4. does not relate to the actual or demonstrably anticipated processes, research or development of the Employer; and
    5. does not result from any work performed by the Employee for the Employer.
  22. The Employee agrees to immediately disclose to the Employer all Confidential Information developed in whole or in part by the Employee during the term of the Employment and to assign to the Employer any right, title or interest the Employee may have in the Confidential Information. The Employee agrees to execute any instruments and to do all other things reasonably requested by the Employer (both during and after the term of the Employment) in order to vest more fully in the Employer all ownership rights in those items transferred by the Employee to the Employer.
  23. Remedies

  24. The Employee agrees and acknowledges that the Confidential Information is of a proprietary and confidential nature and that any failure to maintain the confidentiality of the Confidential Information in breach of this Agreement cannot be reasonably or adequately compensated for in money damages and would cause irreparable injury to the Employer. Accordingly, the Employee agrees that the Employer is entitled to, in addition to all other rights and remedies available to them at law or in equity, an injunction restraining the Employee and any agents of the Employee, from directly or indirectly committing or engaging in any act restricted by this Agreement in relation to the Confidential Information.
  25. Return of Confidential Information

  26. The Employee agrees that, upon request of the Employer, or in the event that the Employee ceases to require use of the Confidential Information, or upon expiration or termination of this Agreement, or the expiration or termination of the Employment, the Employee will turn over to the Employer all documents, disks or other computer media, or other material in the possession or control of the Employee that:
    1. may contain or be derived from ideas, concepts, creations, or trade secrets and other proprietary and Confidential Information as defined in this Agreement; or
    2. is connected with or derived from the Employee's services to the Employer.
  27. Notices

  28. In the event that the Employee is required in a civil, criminal or regulatory proceeding to disclose any part of the Confidential Information, the Employee will give to the Employer prompt written notice of such request so the Employer may seek an appropriate remedy or alternatively to waive the Employee's compliance with the provisions of this Agreement in regards to the request.
  29. If the Employee loses or fails to maintain the confidentiality of any of the Confidential Information in breach of this Agreement, the Employee will immediately notify the Employer and take all reasonable steps necessary to retrieve the lost or improperly disclosed Confidential Information.
  30. Any notices or delivery required in this Agreement will be deemed completed when hand-delivered, delivered by agent, or seven (7) days after being placed in the post, postage prepaid, to the parties at the addresses contained in this Agreement or as the parties may later designate in writing.
  31. The addresses for any notice to be delivered to any of the parties to this Agreement are as follows:
    1. ____________________
    2. ____________________
  32. Representations

  33. In providing the Confidential Information, the Employer makes no representations, either expressly or impliedly as to its adequacy, sufficiency, completeness, correctness or its lack of defect of any kind, including any patent or trademark infringement that may result from the use of such information.
  34. Termination

  35. This Agreement will automatically terminate on the date that the Employee's Employment with the Employer terminates or expires, as the case may be. Except as otherwise provided in this Agreement, all rights and obligations under this Agreement will terminate at that time.
  36. Assignment

  37. Except where a party has changed its corporate name or merged with another corporation, this Agreement may not be assigned or otherwise transferred by either party in whole or part without the prior written consent of the other party to this Agreement.
  38. Amendments

  39. This Agreement may only be amended or modified by a written instrument executed by both the Employer and the Employee.
  40. Governing Law

  41. This Agreement will be construed in accordance with and governed by the laws of the State of West Virginia.
  42. General Provisions

  43. Time is of the essence in this Agreement.
  44. This Agreement may be executed in counterpart.
  45. Headings are inserted for the convenience of the parties only and are not to be considered when interpreting this Agreement. Words in the singular mean and include the plural and vice versa. Words in the masculine mean and include the feminine and vice versa.
  46. The clauses, paragraphs, and subparagraphs contained in this Agreement are intended to be read and construed independently of each other. If any part of this Agreement is held to be invalid, this invalidity will not affect the operation of any other part of this Agreement.
  47. The Employee is liable for all costs, expenses and expenditures including, and without limitation, the complete legal costs incurred by the Employer in enforcing this Agreement as a result of any default of this Agreement by the Employee.
  48. The Employer and the Employee acknowledge that this Agreement is reasonable, valid and enforceable. However, if a court of competent jurisdiction finds any of the provisions of this Agreement to be too broad to be enforceable, it is the intention of the Employer and the Employee that such provision be reduced in scope by the court only to the extent deemed necessary by that court to render the provision reasonable and enforceable, bearing in mind that it is the intention of the Employee to give the Employer the broadest possible protection to maintain the confidentiality of the Confidential Information.
  49. No failure or delay by the Employer in exercising any power, right or privilege provided in this Agreement will operate as a waiver, nor will any single or partial exercise of such rights, powers or privileges preclude any further exercise of them or the exercise of any other right, power or privilege provided in this Agreement.
  50. This Agreement will inure to the benefit of and be binding upon the respective heirs, executors, administrators, successors and assigns, as the case may be, of the Employer and the Employee.
  51. This Agreement constitutes the entire agreement between the parties and there are no further items or provisions, either oral or otherwise.

IN WITNESS WHEREOF ____________________ and ____________________ have duly affixed their signatures under hand and seal on this ____________________, _______.





Witness Name: ____________________________







Witness Name: ____________________________



The Most Important Elements of a Non-Disclosure Agreement in West Virginia

If yours is a business that thrives on confidentiality, particularly the ability of your employees and partners to keep their mouths shut on the details of your trade secrets, marketing strategies, financial and accounting records, pricing models, inventions, and software, among others, it means that your team should only be made of individuals you can trust. You will probably vet all new hires, possible partners and investors significantly before bringing them on board.

But, despite good rap sheet and a clean background, you still need to do more to enhance the safety of your confidential information. So, you will have a confidential agreement in West Virginia ready in anticipation of new hires or relationships. You need to ensure that before you hold talks around the company's secrets, everyone who learns about the secret keeps it a secret. And, nothing does this well than confidentiality or a non-disclosure agreement (NDA).

An NDA ensures that the parties you engage with do not use your secrets to your detriment. Note that the Uniform Trade and Secrets Act regards to trade secrets as the information - process, program, compilation, method, technique, formula, or device - that a company derives its competitiveness from.

The information is unknown to the public and competitors hence the company's actual or potential economic advantage, and also, the information is not easily ascertainable, through legal/ appropriate means by parties that would benefit from the information. A trade secret is also regarded as the information that is subjected to reasonable efforts to ensure that it is kept a secret.

  • Circumstances that necessitate the use of NDAs

    • Sharing marketing or financial information with a prospective buying company

    • Presentation of an invention to a potential investor, distributor, or partner

    • Showcasing new products or technologies to a licensee or a prospective buyer

    • When allowing employees access to confidential information or when receiving the services from a company dealing with or having access to sensitive information.

Types of NDAs

Unilateral NDA: this is a contract that binds a receiving party to the disclosing party in that the receiving party signs an NDA and in doing that, they promise not to disclose the secrets they have learned. The receiving party is the only party that needs to protect the information so that they are the liable party in the event of a breach. This NDA is common with employees, investors, as well as potential investors.

Bilateral NDA: this is a contract that is signed by two parties, both with sensitive information that needs protecting. The information is to be protected by both parties and in the event of a breach, both parties will be held liable. Such contracts are common in mergers and joint ventures.

The Key Elements of the NDA

First, you have to download a free West Virginia non-disclosure agreement form online. The NDA form will guide you in the creation of a valid and an enforceable contract. To ensure that you have everything in order, check these elements:

Definition of the information deemed confidential: rather than using a blanket statement that says confidential, you should move a step further by indicating the exact details of the information you are protecting. You need to indicate the details of the trade secret you are protecting or the intellectual property rights you own. Specificity ensures that your contract is free of loopholes. Besides getting rid of loopholes, a clear definition of the confidential information will make sure that the receiving party knows what they need to protect.

Identification of the parties to the NDA: the parties to your non-disclosure comprise the receiving party and the disclosing party. Often, the disclosing party is the company or individual with authorship/ownership rights to the information in the NDA. All parties involved, including personal representatives, must be named in the NDA.

The scope of the receiving party's obligations: at its core, an NDA gives the receiving party two main roles - non-disclosure of the confidential information without permission and non-use of the information without the express authority of the disclosing party. But, there are a few more obligations.

They include protection of the security of the confidential information, prevention of unauthorized access, as well as the disclosure of information, and safeguarding of the confidentiality of the information by only allowing access to specific third parties on the need to know basis.

Also, the receiving party needs to destroy or return all documents relating to the NDA at the end of the contract's term. He or she is also required to immediately notify the disclosing party if they lose or disclose the information. While the receiving party is under strict orders not to divulge the trade secrets, they have to when compelled by the court; they should, however, notify the disclosing party of the development.

Exclusions: this is a list of the information that the receiving party is not obligated to protect. It includes information that is already out in public, obtained from third parties, or information obtained from personal knowledge/ legally, or through reverse engineering.

Remedies: in the event of a breach, the responsible party may have to pay money to cover the damage and the court a may also order an injunction relief, stopping the guilty party from disclosing any more information.

Duration: it should be indicated when the NDA expires or when the receiving party no longer needs to protect the confidential information.

As per the requirements of Chapter 47 and Article 22 of the Uniform Trade and Secrets Act in the state, your free non-disclosure agreement in West Virginia must bear the signatures of the disclosing and the receiving parties for enforcement.

Non-compete agreements

The non-compete is a restrictive employment contract that limits an employee's ability to compete with their former employer after they leave employment. It forbids employees from stealing trade secrets and customer lists as a means of setting up competition with their employer. Though restrictive, the state will only enforce the non-compete if it is reasonable. This means that the contract must strike a balance between the protection of the business' right to protect its legitimate trade secrets and business interests from any form of unfair competition, and the employee's ability and right to work in a field they are trained.

Also, for reasonableness, the contract must have specifics of the geographical and time limitations imposed. The size and the type of the company matter too. The other condition for enforcement is a consideration - what is the employee getting for signing the non-compete? Although the state has not ruled for or against initial or continued employment as sufficient consideration, it is an important element. However, the absence of consideration will not make invalidate the contract.

Looking for an NDA in Martinsburg, Beckley, Huntington, Morgantown, Charleston, Wheeling, Parkersburg, or any other city in West Virginia? Get started with our non-disclosure agreement forms available online at no cost.


WV Non-Disclosure Agreement

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